M01 · Live build · A swarm for the back office

AI-driven company management for multi-entity groups

We start where the pain is loudest — finance. A swarm of specialised agents runs your month-end inside a workspace at <company>.hiveco.ai.

Start the demo See Module 1

estimator

Quote builder

foreman

Workers & time

ingestor

Invoice extraction

tracker

Variance & progress

What HiveCo does

One platform, a swarm of agents, the same back-office shape.

The back office of a multi-entity mid-market group looks the same everywhere. Same consolidation pain, same email pile, same compliance load, same Sage reconciliations. One platform — the same agent swarm — can handle it for any company that fits the shape.

HiveCo is multi-module. Each module is a self-contained agent group sharing one knowledge graph. Customers can start with just Module 1, and bring on documents, communications, operations, and IT setup as they're ready. No re-platforming.

Read-only on Sage in v1 — your books stay yours
Tenant-isolated workspace per customer
Snapshotted history — every report reproducible
POPIA-aware data residency

M1 · Current build target

Module 1. Maintenance & construction.

Quote a job from real scope — "paint 50m², 2 coats, exterior" — using coverage rules and labour productivity, not gut feel. Track hours, ingest supplier invoices, and watch quoted-vs-actual variance per cost code. Construction-mode adds job-cost splitting across phases.

What ships in the workspace

Quote → execute → reconcile.

One module that covers a maintenance company's lifecycle from initial scope to final variance report — built on a price book that learns from every invoice you upload.

01 Quote builder with coverage rules per material + surface
02 Labour productivity rules (hours per m², per task type)
03 Effective-dated price book — historical re-quoting just works
04 Worker time tracking, mobile-first, per project + cost code
05 PDF invoice OCR — Textract + Claude fallback, match to material
06 Cost allocation to project + cost code (construction-mode splits)
07 Variance dashboard — quoted vs actual, flagged before the job bleeds
08 Progress reports with geo-tagged photos, attached to a snapshot

Specific pain we're killing

Where painters, plumbers, and project managers actually lose money.

"How much paint do we need?"

50m², 2 coats, exterior wall — 1L covers 8m²/coat — 13L plus 5% waste. Coverage rules live in the system, not in a foreman's head.

"What did this site actually cost?"

Every supplier PDF reconciled into project cost lines. Variance per cost code, not just "we overspent by 12%".

"Where are my workers?"

Clock-in by phone, by project, by cost code. Hours roll into job cost without a Friday timesheet ritual.

Construction-mode job splits

One site, six cost codes, four trades. Costs and labour split correctly without an Excel reconciliation week.

Quote history that holds up

Immutable revisions — the quote you sent on the 12th is forever the quote you sent on the 12th, even when the price book moves.

Invoice ingestion that learns

Once you confirm "Plascon Wall&All 5L" = our material X, the system remembers. Manual matching shrinks with every invoice.

The M1 swarm

Four agents, one yard.

estimator

Quote builder

Turns scope ("paint 50m², 2 coats, exterior") into a priced quote — coverage rules, labour productivity, consumables, margin policy, VAT. Every line traceable to a rule.

foreman

Workers & time

Tracks worker hours per job and cost code, mobile-first clock-in/out, surfaces who's busy and where the bottleneck is.

ingestor

Invoice extraction

OCRs supplier invoices, matches lines to materials in the price book, allocates each line to a project or cost code. Flags low-confidence matches for review.

tracker

Variance & progress

Quoted-vs-actual per job and per cost code. Progress reports with photos. Flags when a job is bleeding before it's too late to act.

M2 · Current build target

Module 2. Accounting & financial reporting.

Pull every transaction, account, and entity from Sage. Reconcile, categorise, flag anomalies. Produce management accounts, board packs, KPI dashboards, and ad-hoc analysis on demand. Receives job-cost events from Maintenance so the books reflect the yard, automatically.

Reporting library, v1

What lands in the workspace.

Each customer's workspace ships with the reports a CFO actually opens — built once, reproducible against any historical snapshot, and queryable in plain English.

01 Management accounts (P&L, Balance Sheet, Cash Flow) per entity
02 Group consolidation with elimination logic
03 Multi-period comparatives — vs budget, prior period, forecast
04 Industry KPI dashboards — occupancy / RevPAB for property; enrolment metrics for education
05 Board pack: assembled PDF with commentary drafted by analyst agent
06 Anomaly feed: variance thresholds, missing accruals, suspicious journals, period mismatches
07 Conversational analysis — "show me TUT's gross margin trend last 6 months"

Test cases for v1

Specific pain we're killing — taken from a real CFO's list.

Period 13 adjustments

Year-end and audit adjustments handled cleanly, separated from the operational ledger but reconciled to it.

Opening balance mismatches

Detected and explained, not hidden. The system tells you what changed, when, and against which prior snapshot.

Multi-entity rollups

Group consolidation with elimination logic that lives in code, not in a CFO's Excel workbook.

Inter-company reconciliation

Inter-co loans, charge-outs, and cost recoveries balanced across entities automatically.

Director's loan tracking

Loan account movements followed across every entity in the group, in one view.

Consistent chart of accounts

Every new entity onboarded with the same account structure, dimensions, and naming — enforced, not aspired to.

The M2 swarm

Four agents, one ledger.

ledger

Sync & normalise

Pulls from Sage, snapshots every fetch, normalises into the HiveCo data model. Read-only against Sage in v1 — your books stay yours.

auditor

Anomaly detection

Watches variances, accrual gaps, suspicious journals, period mismatches. Flags first, explains second, never silently corrects.

analyst

Conversational queries

Answers in numbers, with the working out shown. Asks back when the question is ambiguous.

packer

Reports & board packs

Assembles management accounts, board packs, and ad-hoc reports. Drafts commentary, flags what needs human review.

Module roadmap

Start with finance. Add the rest as you're ready.

Each module is its own agent group sharing the same knowledge graph. No re-platforming when you turn the next one on.

Maintenance & Construction

Current build target

Quote builder driven by coverage rules and labour productivity. PDF invoice ingestion, variance per job, worker time tracking, progress reports with photos. Construction-mode adds cost-code splitting across phases.

agents: estimator · foreman · ingestor · tracker

Accounting & Financial Reporting

Current build target

Pulls every transaction, account, and entity from Sage. Reconciles, flags anomalies, drafts board packs and KPI dashboards. Period-end without the period-end. Receives job-cost events from Maintenance to draft journals automatically.

agents: ledger · auditor · analyst · packer

Document Intelligence

Designed

Contracts, leases, policies, supplier agreements — extracted, classified, queryable. Memory across the whole group's paper trail.

Communications

Spec'd

Inbox triage, calendar coordination, drafting and routing. Built on the Betsie patterns from earlier work, now multi-tenant.

Operations & Workflow

Outline

Process design and execution across entities. Approval flows, SLAs, internal handoffs — wired into the same knowledge graph.

Infrastructure Setup

Concept

New entity onboarding, IT and network rollout, software provisioning. Bringing each new acquisition or division online without a manual project.

Who it's for

South African mid-market groups with two or more entities.

We start with companies that already feel the multi-entity tax: property groups juggling buildings and management companies, education providers running multiple campuses, professional services with division and entity layers. If your finance team's month-end has a "consolidation week", we built this for you.

Geography

South Africa first

Size

3 – 50 staff per entity

Structure

2+ legal entities, multi-property or multi-line

Stack

Sage Business Cloud Accounting (Sage One) or Sage Pastel

Sectors

Property groups, education providers, professional services

Posture

POPIA-aware, ZAR-priced

Property

Occupancy, RevPAB, NOI per building, inter-co management fees, director loan rolls — across the holding company and every property entity.

Education

Enrolment metrics, tuition recognition, multi-campus rollups, accreditation reporting — all reconciled back to Sage without the spreadsheet ritual.

Founding story

Built inside a real group. Then taken out.

HiveCo started as the answer to one founder's own back-office problem: a multi-entity group where the month-end consolidation was eating CFO weekends, and where every new property or division reset the chart-of-accounts conversation from scratch.

Customer #0 is the group it was built for — a private mid-market business with property and operating entities running on Sage. We're not naming them on the website; the brief is for the platform, not the lighthouse.

The thesis is simple. The back office of every multi-entity SA group looks the same — same Sage, same consolidation pain, same compliance posture. Build it once, properly, with a swarm of agents that understand the shape of the work. Then run it for everyone else who fits.

The build is live

Connect Sage.
Get your workspace.

A 30-minute walkthrough of the Module 1 swarm against your real ledger. Read-only. POPIA-aware. Every figure traced back to a journal.

Start the demo

Founding customer batch · onboarding 2026 Q3

Founding customer signup

Book your walkthrough.

We're onboarding the first cohort against real Sage tenants. Tell us about your group; if it fits the shape, we'll send a calendar link within two working days.

POPIA-aware data residency. ZAR-priced.
Read-only on Sage in v1 — no write-back, ever.
30-min walkthrough against a snapshot of your books.

AI-driven company management for multi-entity groups.